• Pickford Elementary

    School Parent Involvement Plan

    Pickford Elementary is committed to the goal of providing quality education for every child in this district. To this end, we want to establish partnerships with parents and with the community. Everyone gains if school and home work together to promote high achievement by our children. Neither home nor school can do the job alone. Parents play an extremely important role as children’s first teachers. Their support for their children and for the school is critical to their children’s success every step along the way.

    Pickford Elementary recognizes that some students may need the extra assistance available through the Title I program to reach the state’s high academic standards. Pickford Elementary intends to include parents in all aspects of the school’s Title I program. The goal is a school-home partnership that will help all students in the district to succeed.


    A. Pickford Elementary will jointly develop/revise with parents the school parent involvement plan and distribute it to parents of participating children and make available the parent involvement plan to the local community  [1118 (b)].

    The current parent involvement policy was updated and revised during the Title 1 school wide transition process which took place in the winter and spring of 2013. Parents participate on both the school improvement team and Title 1 transition team. The policy will be available to the local community on the district website and will be distributed to students and parents through the student handbook. The policy will also be discussed with parents at the annual Title 1 parent meeting held during the back to school open house in the fall.

    B. Convene an annual meeting, at a convenient time, to which all parents of participating children shall be invited and encouraged to attend, to inform parents of their school’s participation under this part and to explain the requirements of this part, and the right of the parents to be involved;  [1118(c) (1)]

    The annual meeting will take place during the back to school open house to which all parents are invited and encouraged to attend. The Title 1 program will be described and parents will be informed of their rights under Title 1 regulations during this meeting. Parent surveys will be available to allow parents to have opportunity for input to the Title 1 program. The parent compact will be distributed at this time and parent input on compact revisions will be requested.

    C. Offer a flexible number of meetings, such as meetings in the morning or evening, and may provide, with funds provided under this part, transportation, child care, or home visits, as such services relate to parental involvement;  [1118 (c) (2)]

    Parent teacher conferences are scheduled in afternoon and evening blocks in both the fall and early spring. Parent meetings are flexibly scheduled as requested and may include telephone, email, face to face meetings before, after, or during school hours. Child care and home visits are provided on an as need basis to maximize opportunities for involvement of all parents.

    D. Involve parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of the school plan under section 1112, schoolwide under section 1114 and the process of the school review and improvement under section 1116. [1118 (c) (3)]

    The plan is developed, reviewed, and revised through the school improvement planning process. A parent representative is a member of the school improvement planning team and is also participating on the school wide Title 1 transition team.

    E. Provide parents of participating children –

    a. timely information about programs under this part;  [1118 (c) (4) (A)]

        Information regarding school curriculum, student performance, and opportunities for intervention programming through Title 1 is distributed to parents via school website updates, biannual district newsletter, as well as weekly classroom newsletters, teacher webpages, email and phone communications, and notes from student assistance team meetings. Pickford Elementary School strives to insure that all parent communications are provided in parent friendly, jargon free language.

    b. a description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the proficiency levels students are expected to meet;  [1118 (c) (4) (B)] and

    Curriculum and assessment requirements and tools are aligned with state and regional requirements and pacing guides. Descriptions of the requirements, tools, and proficiency expectations are shared through parent reports of various assessments [MEAP, Dibels, Aimsweb, and the Eastern Upper Peninsula ISD Grade Level Assessment Device (GLAD)], as well as through various home-school communication methods such as phone, email, student planners, weekly student folders, teacher websites, and Illuminate Home Connection.  

    c. if requested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and respond to any such suggestions as soon as practically possible. [1118 (c) (4) (C)]

    Parents are encouraged to be actively involved in their child’s education. They are invited and encouraged to attend regular school improvement team meetings and parent teacher conferences. Additional meetings are scheduled to address various student needs on an individual basis. Parent suggestions are discussed by administration and/or staff as appropriate and responses are provided to parents in a timely manner.

    F. If the schoolwide program plan is not satisfactory to the parents of participating children, submit any parent comments on the plan when the school makes the plan available to the local educational agency.

     [1118 (c) (5)]

    Parents who have any questions or concerns regarding Pickford Elementary’s school wide program plan may submit them in writing to the district superintendent for review.


    As a component of the school-level parent involvement plan, each school shall jointly develop with parents for all children served under this part a school-parent compact that outlines how parents, the entire school staff, and students will share the responsibility for improved student academic achievement.  [1118 (d) (1)]

    Pickford Elementary’s parent school compact was originally created by Title 1 staff using a prototype for compact development from the Michigan Department of Education. Parents are now involved in reviewing and evaluating the compact on at least an annual basis through the school improvement planning process and school wide Title 1 annual parent meeting. Input is also requested through annual parent surveys, and individual parent conferences and conversations.

    ­   Conduct a parent/teacher conference in elementary schools, annually (at a minimum), during which the compact shall be discussed as the compact relates to the individual child’s achievement; [1118 (d) (2) (A)]

    Parent compacts are sent home in student folders during the first month of school, prior to the Title I parent meeting.  The compact is then discussed at the fall Parent Meeting and fall parent teacher conferences. Basic elements of the discussion include roles and responsibilities as outlined in the compact and parental rights in the Title I program.  If the parent compact is not returned when originally sent out, a second compact is sent home for signature.

    ­   Provide frequent reports to parents on their children’s progress;  [1118 (d) (2) (B)]and

    Individual student reports from Aimsweb, DIBELS, MEAP, and GLAD are shared at conferences in the fall and early spring. Report cards are sent home quarterly, and parents have ongoing access to student performance levels through the Illuminate Home Connection. Additional parent contacts are made regarding student performance via email, phone, and written correspondence.

    ­   Provide parents with reasonable access to staff, opportunities to volunteer and participate in their child’s class and observation of classroom activities. [1118 (d) (2) (C)]

    Parents are always welcome at Pickford Elementary. Staff are available to parents during the school day and outside of school hours via email and phone. Parents are welcome to contact staff at any time to discuss questions or concerns they may have about their child’s progress and performance. Parents are encouraged to volunteer in the classroom for activities and special events as well as field trips, and to participate on the PTO. Parent requests to observe in their child’s classroom are addressed in an appropriate manner in accordance with district policy.


    To ensure effective involvement of parents and to support a partnership among the school involved, parents, and the community to improve student academic achievement, each school and local educational agency assisted under this part –

    a. Shall provide assistance to the parents of children served by the school or local educational agency, as appropriate, in understanding such topics as the State’s academic content standards and State student academic achievement standards, State and local academic assessments, the requirements of this part, and how to monitor a child’s progress and work with educators to improve the achievement of their children;  [1118 (e) (1)]

    Classroom curriculum and performance expectations are shared with parents at the district open house as well as at parent teacher conferences in the fall. Additional sources of information on state and local academic standards and assessments, as well as suggestions as to how parents can monitor their child’s progress and work with educators are available through the district website, individual teacher webpages, district newsletters, report cards, and student take home folders. Pickford Elementary school strives to insure that all parent communications are provided in parent friendly, jargon free language. 

    b. Shall provide materials and training to help parents to work with their children to improve their children’s achievement, such as literacy training and using technology, as appropriate, to foster parental involvement;  [1118 (e) (2)]

     Materials and training to help parents work with their children are provided through the Compass learning program, weekly classroom newsletters, individual teacher webpages, and teacher suggestions at conferences and parent meetings. Curricular supplementary and reinforcement materials are provided regularly in student take home folders or are available online.

    c. Shall educate teachers, pupil services personnel, principals, and other staff, with the assistance of parents, in the value and utility of contributions of parents, and in how to reach out to, communicate with, and work with parents as equal partners, implement and coordinate parent programs, and build ties between parents and the school;  [1118 (e) (3)]

    Beginning with the 2014-2015 school year the Joyce Epstein model for parent involvement will be integrated into the district professional development plan and staff meeting agendas.  

    d. Shall, to the extent feasible and appropriate, coordinate and integrate parent involvement programs and activities with Head Start, Reading First, Early Reading First, Even Start, the Home Instruction Programs for Preschool Youngsters, the Parents as Teachers Program, and public preschool and other programs, and conduct other activities, such as parent resource centers, that encourage and support parents in more fully participating in the education of their children;  [1118 (e) (4)]

    The area Great Start Readiness Preschool is housed within our building and Pickford Elementary works collaboratively with this program to insure readiness levels and assist with transition of students into the kindergarten program. Other community agencies and services that Pickford Elementary coordinates with are the Eastern Upper Peninsula ISD, Friends of the Pickford Community Library, Pickford Arts and Learning Center, Hiawatha Behavioral Health, Chippewa County Health Department, Chippewa County Sheriff’s Department, Michigan State Police, and Consolidated Community Schools.   

    e. Shall ensure that information related to school and parent programs, meetings, and other activities is sent to the parents of participating children in a format and, to the extent practicable, in a language parents can understand;  [1118 (e) (5)]

    Pickford Elementary strives to ensure that all parent communications are written in parent friendly, jargon free language. In the event that translation services for students and/or parents are needed, assistance would be requested through the Eastern Upper Peninsula ISD.   

    f. Shall provide such other reasonable support for parental involvement activities under this as parents may request.  [1118 (e) (14)]

    Parents are always welcome at Pickford Elementary School. Parent requests for support are addressed in a timely fashion by building staff as appropriate. As an elementary school, there are numerous opportunities for parents to volunteer within the classroom, on field trips, and other special events.


    In carrying out the parental involvement requirements of this part, districts and schools, to the extent practicable, shall provide full opportunities for the participation of parents with limited English proficiency, parents with disabilities, and parents of migratory children, including providing information and school reports in a format and, to the extent practicable, in a language such parents can understand .  [1118 (f)]

    Pickford Elementary School maximizes opportunities for parent participation.   Pickford Elementary strives to ensure that all parent communications are written in parent friendly, jargon free language. In the event that translation services for students and/or parents are needed, assistance would be requested through the Eastern Upper Peninsula ISD.  Our building is barrier free and accessible by parents with physical limitations. Accommodations are provided for parents with cognitive impairments to aid in understanding written and verbal communication. The district currently has no migratory children; however in the event that this would change, accommodations would be provided as appropriate.